|ISU Purchasing Agent:||Cathy Beckman|
|Vendor Address:||4414 114th St|
Urbandale, IA 50322
|Type of Contract:||Competitively Bid Contract|
|Term of Contract:||12/1/06 - 11/30/14|
Iowa State University has established a Contractual Agreement with Ricoh USA to supply the universities convenience copier needs. The contract provides for purchase or rental for a 36, 48, or 60 month term. Purchases should be done through the Ricoh link on cyBuy. For rentals please submit a web requisition. Both options include a Cost per Copy maintenance provision.
The maintenance agreement includes all service, labor and parts, and consumable supplies except paper and staples and is billed on a quarterly basis in arrears for actual copies made during that period. Ricoh will request the meter read on a quarterly basis via email and you will have 10 days to respond.
Supplies can be ordered through Central Stores for immediate delivery from stock. Supplies ordered through Ricoh will usually take 3-5 days for delivery. There is no cost for the toner from either source, but you will pay a $7 handling fee per item through Central Stores. Please use the follwoing link to order supplies or to request maintenance through Ricoh USA.
All units have the standard two sided coping, document feeder, and enlargement/reduction features. A link is provided to each machines brochure, which lists all of the features for that machine. Click on the model to see the brochure.
Rent or Purchase?
Does not require a large capital expenditure which may not be in your budget.
Standard Life of a copier is 3-5 years
At the end of each rental term, you can upgrade to the newest model without an additional capital expenditure.
May be less costly option if feature upgrades are not needed often.
Models & Features
Level 2 – MP201SPF Rated for up to 5000 copies/mo or 60,000 copies/year and makes 20 copies per minute
Level 2 – RICOH MP2550B Rated for up to 10,000 copies/mo or 120,000 copies/year and makes 25 copies per minute
Level 2 – RICOH MP2852SP Rated for up to 20,000 copies/mo or 240,000 copies/year and makes 28 copies per minute
Level 3 – RICOH MP3352SP Rated for up to 20,000 copies/mo or 240,000 copies/year and makes 33 copies per minute
Level 4 – RICOH MP4002SP Rated for up to 30,000 copies/mo or 360,000 copies/year and makes 40 copies per minute
Level 4 – RICOH MP5002SP Rated for up to 50,000 copies/mo or 600,000 copies/year and makes 50 copies per minute
Level 5 – RICOH MP6002 Rated for 50,000 copies/mo and up or 600,000 copies/year and makes 60 copies per minute
The level machine needed to meet your needs is determined by the annual volume your department makes along with the features needed.
Each copier is rated to handle a number of copies per month, but as with any machine, you do not want to run it at the maximum on a continual basis.
The copies per minute may be a factor if you are making a large number of copies of a single document. However, departments should be using Printing Services Copy Center for large volume orders. They provide free pickup and delivery and can usually do the work in the same or following day. Please refer to their web site for additional information.
The basic features of each level of copier are the same. Additional accessories include:
Additional paper tray banks
Finishers (what use to be called sorters) – Needed for Networking and to sort prints from copies, or to add the 2/3 hole punch option. The staple feature is part of the finisher.
2/3 hole punch,
Scan/print – enables printing to the copier from your computer and requires Ethernet connection. Scan feature allows you to scan documents and send via email.
Color Scan – requires purchase of Scan/print
Fax – Requires the scan/print option.
Each received fax counts as a copy for maintenance charges.
Adobe Postscript 3. If you are printing to MAC
Note – When ordering the Print/Scan option, you may or may not need to add the Adobe Postscript 3 (PS3). Generally the decision for adding PS3 printing drivers are for applications that require printing of true Adobe fonts; internet printing, graphic printing, or special software printing
The various models have been packaged into bundles and optional accessories on the cyBuy site. Prior to placing an order please consult with our Ricoh rep Marcus Leigh, 515-229-5504, Marcus.Leigh@ricoh-usa.com or Cathy Beckman 515-294-9394, firstname.lastname@example.org
How to do Business with Vendor:
Contact the Ricoh representative listed above for information on the copier that will best fit your needs. Then access the Ricoh copier catalog in the cyBUY marketplace in AccessPlus. Purchasing will also help you in setting up a maintenance contract for the copier if you require one.